We strive to be the Best Governed Nation, one that is proud, culturally strong, and self-sufficient. As stewards of the land, we will ensure that the best sustainable practices are followed, now and in the future. We remain proudly determined.
Job Purpose
The Payroll Administrator is responsible for the accurate and timely processing of payroll, maintenance of payroll records and reporting, and compliance with pay related legislation and policies. This role contributes to the stewardship of the finances of Saulteau First Nations (SFN) ensuring the long-term financial sustainability of the community.
Duties and Responsibilities
Compiles payroll data from time sheets (both paper and electronic formats) and utilizes computer payroll systems to process pay through the financial institution to pay SFN employees.
Calculates and processes electronic remittances for taxes and deductions for EI, CRA, and Pension as governed by legislation and SFN policy and procedures, ensuring accuracy and timely remittance.
Interprets and processes benefit premiums, pension contributions and remittances. This includes monthly reconciliations to the benefit providers statements.
Partners with the Accounts Payable team for payments with WCB, ensuring all vendors have appropriate coverage.
Calculates severance payments as directed.
Updates electronic payroll records by entering adjustments on pay rates, employee changes or legislated changes in deductions.
Calculates and maintains personal leave, sick leave, and vacation banks/balances.
Prepares related periodic reporting, such as T4s, and ROEs.
Processes payments for Social Assistance clients, as per the Band Social Development worker.
Enters new employees’ data (e.g., bank accounts and tax identification numbers) into internal databases and keeps records current.
Responds to inquiries on compensation, pension, taxes, and insurance deductions, and provides professional and cordial customer relations in resolving issues.
Stays current with all regulations, practices, tax laws, reporting requirements and industry trends.
Performs other duties as required.
Required Qualifications or Certifications
Payroll Compliance Professional Certification or an equivalent combination of payroll and accounting courses
Minimum of 2 years work experience in payroll capacity
Computer experience in MS Office and payroll software program(s)
Vulnerable Sector Criminal Records check
Required Knowledge, Abilities and Skills
Good working knowledge of labor legislation and requirements.
Good working knowledge of pension legislation and regulations.
Strong mathematical skills with an ability to identify anomalies and numerical errors.
Effective communication skills with individuals at all levels of the organization.
Must possess a high level of moral judgment for handling confidential information and monetary transactions.
High level of critical and logical thinking, analysis, and/or reasoning to identify underlying principles, reasons, or facts.
Good organizational, time management and prioritizing skills.
Ability to work well under pressure and meet deadlines.
Ability to interpret and implement company policies and procedures.
Attention to detail in all areas of work.
Work Conditions
Work is performed primarily in the office with hours of work from 8:00 a.m. to 4:30 p.m. Monday through Thursdays.
All member registration requests will be reviewed by the Saulteau First Nation staff. Once you have been verified you will be emailed instructions on how to log in to the members' only area of the website.
