Aski Reclamation LP an indigenous-owned environmental consulting company which integrates First Nations’ knowledge with science, to deliver solutions to our clients and pave the way for industry best practices in Restoration, Restoration, and Environmental Services.
Role summary
The Finance Coordinator (or Project Finance Specialist) serves as a liaison between Project Managers and the Finance department, specializing in project-specific financial management, invoicing operations, and real-time cost tracking. This role consolidates the time-consuming financial administrative tasks currently distributed across Project Managers and Finance staff, collaborating with the Project Costing & AR Specialist for accurate, timely project billing and cost visibility.
Reports to:
Finance Controller
Purpose:
- Strengthen Finance & Operations Alignment
Improve collaboration between Project Managers and Finance to ensure accurate, timely project cost tracking and invoicing.
- Improve Invoicing Timelines
Streamline billing processes and to reduce invoice turnaround times and support healthy cash flow.
- Enhance Real-Time Cost Visibility
Ensure subcontractor invoices, expenses, and equipment charges are recorded promptly and visible to Project Managers.
- Implement Financial Controls
Establish and maintain a Purchase Order process to ensure proper approval and documentation of project-related spending.
- Support Proactive Budget Management
Develop dashboards and financial reports that provide Project Managers with clear, actionable insights into project performance.
Major duties
Invoicing & Billing
- Coordinate with the Project Costing & AR Specialist in managing the full invoicing process, from draft preparation to client submission
- Prepare monthly billing reports and compile all project-related costs (labour, materials, subcontractors, equipment, and expenses)
- Coordinate with the Project Costing & AR Specialist to issue invoices and monitor payment status
- Track invoice progress and communicate updates to Project Managers
- Resolve billing discrepancies and ensure required documentation is complete
Project Cost Tracking
- Record and process subcontractor invoices, expenses, and external costs in a timely manner
- Ensure project costs are accurately reflected in financial systems
- Monitor project budgets and alert Project Managers to potential overruns
- Update project financial data regularly to reflect actual spending
Reconciliation & Financial Accuracy
- Perform regular payroll and financial system reconciliations to ensure accuracy
- Identify and resolve discrepancies before they impact invoicing or reporting
- Maintain standardized reconciliation processes and documentation
Purchase Order Management
- Administer and track Purchase Orders to ensure proper authorization before spending
- Support Project Managers and field teams with PO workflows and approval processes
- Reconcile Purchase Orders against vendor invoices
Financial Reporting & Dashboards
- Prepare clear, user-friendly financial reports for Project Managers
- Provide regular updates on project budgets, burn rates, and profitability
- Generate reports highlighting cost variances, billing concerns, or budget risks
Project Manager Support
- Act as the primary point of contact for project-related financial inquiries
- Provide training and guidance on invoicing procedures and financial systems
- Develop and maintain standard operating procedures for financial processes
Expense & Reimbursement Management
- Process staff reimbursements and project-related expenses
- Ensure expenses are coded accurately to the correct project or cost center
- Maintain proper documentation and audit trails
Project Setup & Financial Coordination
- Support project kickoff by documenting billing terms and financial requirements
- Summarize contract terms, rates, and payment structures
- Identify potential financial or billing risks prior to project launch
Experience:
- 3–5 years of experience in accounting, finance coordination, project finance, or billing operations.
- Experience with invoicing cycles, cost tracking, and expense reconciliation
- Familiarity with project-based accounting environments (environmental consulting, and or professional services preferred)
- Experience supporting project managers or operations teams with financial information
Education Level
- Diploma or Degree in Accounting, Finance
- Accounting designation in progress (CPA, or equivalent) considered an asset
Compensation & Benefits:
Wage range $28.80 - $32.30 based on education and experience.
